THE MINUTES OF THE MEETING TRIMDON FOUNDRY PARISH COUNCIL HELD IN THE COMMUNITY CENTRE, TRIMDON ON WEDNESDAY 13TH FEBRUARY 2008

233. APOLOGIES FOR ABSENCE
234. MINUTES OF THE LAST MEETING
235. POLICE MATTERS
236. PLANNING MATTERS
237. CORRESPONDENCE
238. PARISH CONSULTATIVE FORUM – REVIEW OF AREA FORUMS
239. DURHAM COUNTY COUNCIL COMMUNITY ENGAGEMENT ADVISORY GROUP
240. MEMBER’S INDIVIDUAL REPORTS
241. RESIDENT’S ISSUES
242. CLERK’S REPORT
243. FINANCIAL MATTERS
244 .ALLOTMENT GARDENS – RENTAL & AGREEMENT
245. DATE & TIME OF THE NEXT MEETING


PRESENT:- COUNC J GRIGG (CHAIR)
Mesdames:- J Freak, L Grigg & D Kelly
Messrs:- B D Ferguson, A Jackson, K McGonnell, M Nicholls

233. APOLOGIES FOR ABSENCE
Apologies for absence were submitted on behalf of Councillors K Gregory and N Young. 

234. MINUTES OF THE LAST MEETING, a copy of which had been circulated to each Member, were confirmed as a true record.

235. POLICE MATTERS
Crime Statistics
The Chairman welcomed the Police representatives who gave an update on crime figures in the Ward, and responded on the matters raised at the last meeting.  Members were disappointed that a traffic patrol car had not been in attendance in the village as was hoped following the last meeting and further details were given of vehicles being driven at very high speeds through the village using it as a race track.  Details were also given of numbers of people going “lamping” in the early hours of the morning, causing unrest with some of the older residents in the village when lights are shining at unsociable hours. RESOLVED that the information given be noted.

236. PLANNING MATTERS
Applications
Proposal Garage with Storage Area
At Airedale House, Thornley Road
For Mr P Sullivan

PRIOR TO CONSIDERATION OF THE FOLLOWING ITEM COUNCILLOR A JACKSON DECLARED AN INTEREST AND TOOK NO PART IN THE DISCUSSION WHICH ENSUED.

Proposal Stable Block, Hay loft and Tack Room
At Land North of Premier Court
For Ms J Peat

Refusal
Proposal House
Location West Holling Carr Farm, Hurworth Burn Road

Decision
Proposal House with integral studio/workshop (resubmission)
Location Land rear of West View Farm, Thornley Road
RESOLVED that the details of the applications and decisions be noted.
The Chairman reported receipt of a letter from Mr Trainer of Greenfield Nurseries requesting assistance with the planning application submitted to the District of Easington. The Planning Section has suggested he ask Members to refer his application to a Panel meeting.  The Parish Council had written a letter of support for this application at the close of 2007. RESOLVED that the District Council Member investigate progress with this matter on Mr Trainer’s behalf. 


237. CORRESPONDENCE
Consideration was given to a list of correspondence received since the last meeting, a copy of which had been circulated to each Member.
RESOLVED that:-
(i)the correspondence be received;
(ii)that a donation of £50.00 be made to the Learning Library
(iii)that Councillor A Jackson be nominated as the Parish Council’s representative, along with the Clerk, on the local committee to be established to vet applications to the newly established community fund for the villages that fall within the windfall area of the new wind turbines.

238. PARISH CONSULTATIVE FORUM – REVIEW OF AREA FORUMS
Members were circulated with a copy of a presentation made by the District Council to the Parishes Joint Consultative Meeting regarding the proposed new arrangements for the Area Forums.
RESOLVED that the information given, be noted.
239. DURHAM COUNTY COUNCIL COMMUNITY ENGAGEMENT ADVISORY GROUP
Members were circulated with information relating to this Group and both Members and members of the public present at the meeting were encouraged to become involved.
RESOLVED that anyone wishing to obtain further information on this Group contact the Clerk for details.

240. MEMBER’S INDIVIDUAL REPORTS
Making up of the road - Rodwell Street
The County Council Member advised that he was continuing to make enquiries with regard to assistance with the making up and adoption of this street. RESOLVED that all parties continue in every way they could to progress the sourcing of funding for this scheme.
Water Lying on Road – Various Sites
It was reported that there were still problems with water lying at Beech Grove and at the bottom of the new housing development at Cinnamon Drive opposite Malvern Crescent. RESOLVED that these be reported.
Gateways
The Chairman reported that he had a meeting arranged with representatives of the County Council to discuss the possibility of siting a gateway stone at the entrance of the village as had previously been proposed but then not taken up. RESOLVED that progress be awaited.
Commercial Street – Blocked up
Concern was expressed that this street remained blocked up.  RESOLVED that the information given, be noted.
Rydale Court
The Chairman had been in contact with the residents to advise they needed to contact Northumbrian Water regarding the adoption of the sewers on their estate. RESOLVED that progress be awaited.
Proposed Improvements to the Recreation Area – Section 106 Funded
It was reported that prices were being sought for lighting and cctv for the recreation area, which could be put forward for funding under Section 106.  RESOLVED that prices be awaited and a further report be made.
Fly Tipping at various sites around the village
Concern was expressed at the level of fly tipping being experienced in many areas around the village, all of which had been reported to the District Council.  RESOLVED that this be taken up again with the enforcement Officers at the District of Easington.
Windsor Street – Traffic Calming
Progress with this traffic calming measure was given and it was hoped that work would be scheduled shortly.  RESOLVED that the information given, be noted.
Footpaths at Wingate Nature Reserve
Concern was expressed at the state of the footpaths in the reserve.  RESOLVED the County Councillor take this matter up on the Council’s behalf.
Footpaths linking the village
It was reported that some of the footpaths that were well used needed cleaning.  RESOLVED that this matter be taken up with the County Council.
Fires in the Allotment Gardens
It was reported that there had been a fire burning in Windsor Street on an allotment at 11.30pm. This was felt to be unreasonable and it was RESOLVED that the practice of lighting fires be included in the revised rental agreement.
Grant Funding
The Local County Councillor reported that letters had been sent to Local MP’s and a reply was awaited on the grants that were being given to fund works in readiness for the Olympics rather than local schemes.
Village Green Training Session
The Member that had represented the Parish Council at this training session gave his report.  He reported that this matter was a minefield of law where professional advice would be needed. He felt the training had been very useful.

241. RESIDENT’S ISSUES
Allocation of Bus Passes
The Chairman confirmed that letters had been sent to both the Local MP and County Councillor and Children and Young People Services Department and that there was to be a joint meeting at the beginning of March with all parties concerned where it was hoped that parents would have the opportunity to put their case forward to Members and Officers in the hope of reaching agreement for their children to have access to transport to school. RESOLVED that this progress from the meeting be awaited.
Rubbish & Fly Tipping
Details were given on problems with rubbish and trees being tipped at the area next to the Fish Shop. The Local District Councillor offered to take this matter up on the Parish Council’s behalf.
Traffic Calming May-Wood Crescent
The Resident’s Association representative asked if there had been any progress with the request for traffic calming measures at this location. RESOLVED that this be chased up for action.

 
242. CLERK’S REPORT
Consideration was given to the Clerk’s report covering the following items:-
Concerns regarding Parklands, School Houses, Trimdon
Traffic Calming Scheme – Windsor Street
Maintenance of Playground Equipment
RESOLVED that the action taken in arranging for a repair to be carried out to the basketball equipment, be endorsed.
Gritting Service
Contributions from Section 106 Agreements
RESOLVED that a proposal be submitted for the improvement of lighting and security at the Recreation Ground for funding from this source and costings be awaited.
Firework Display
RESOLVED the further price be noted; the dates be agreed for the next three years displays as for Sunday 2nd November 2008, Sunday 1st November 2009 and Sunday 6th November 2010 all commencing at 6.00pm. 
Rydale Court
The County Council had confirmed they had enough money deposited with them to complete the road works and street lighting to the required adoptable standard.  However this could not be done as the road gullies discharge into a sewer that were not adopted by the Water Authority.  The highway authority cannot discharge surface water into a private sewer.  It was suggested that the residents approach the Water Authority to see what needs to be done.  RESOLVED that this course of action be followed.
Freedom of Information Act 2000 – Model Publication Scheme
RESOLVED that no comments be offered on this consultation. Consultation on Orders and regulations Relating to the Conduct of Local Authority Members in England
RESOLVED that no comments be offered on this consultation
Site Meeting – Fencing at the Recreation Area
The Clerk advised that the Clerk from Trimdon had been in touch to arrange a site meeting to consider fencing to all parts of the perimeter of the recreation area as requested.   The Chairman offered to carry out this site meeting and report back to Members. RESOLVED that a report be awaited.

243. FINANCIAL MATTERS
(i)Accounts for Payment        
RESOLVED that the accounts as listed totalling £2,072.23 be passed for payment.

(ii)Bank Reconciliation – January 2008
RESOLVED that the Bank Reconciliation for January 2008, be accepted.
 
244 .ALLOTMENT GARDENS – RENTAL & AGREEMENT
Members were circulated with a copy of the rental agreement to be re-issued with the rental requests. RESOLVED that subject to the amendments given in the meeting ie relating to fires, this be issued to all holders with their rental demands. 

245. DATE & TIME OF THE NEXT MEETING
RESOLVED the date and time of the next meeting be Wednesday 12th March 2008.