THE MINUTES OF THE MEETING TRIMDON FOUNDRY PARISH COUNCIL HELD IN THE COMMUNITY CENTRE, TRIMDON ON WEDNESDAY 13TH MAY 2009

428. ELECTION OF CHAIRMAN OF THE PARISH COUNCIL
429. APPOINTMENT OF VICE CHAIRMAN OF THE PARISH COUNCIL
430. APPOINTMENT OF REPRESENTATIVES TO OUTSIDE BODIES
431. APOLOGIES FOR ABSENCE
432. MINUTES OF THE LAST MEETING
433. POLICE MATTERS
434. PLANNING MATTERS
435. CORRESPONDENCE
436. MEMBER’S INDIVIDUAL REPORTS
County Councillor’s Report
Chairmans’ Report
437. Resident’s Reports
438. CLERK’S REPORT
439. RESOLUTION TO EXCLUDE THE PRESS AND THE PUBLIC
440. FINANCIAL MATTERS
441. DATE & TIME OF THE NEXT MEETING


PRESENT:- COUN. J GRIGG (CHAIR)
Mesdames:- L Grigg & D Kelly
Messrs:- T Anderson & B D Ferguson,

428. ELECTION OF CHAIRMAN OF THE PARISH COUNCIL
Nominations were invited for the position of Chairman of the ensuing year.  RESOLVED Councillor James Grigg be elected to the position of Chairman of the Parish Council.

429. APPOINTMENT OF VICE CHAIRMAN OF THE PARISH COUNCIL
RESOLVED that Councillor Brian D Ferguson be appointed to the position of Vice Chairman of the Parish Council.

430. APPOINTMENT OF REPRESENTATIVES TO OUTSIDE BODIES
RESOLVED that the following appointments be made:-
AAP - EASINGTON AREA ASSOCIATION OF LOCAL COUNCILS
Councillor B D Ferguson
LOCAL COUNCILS COMMITTEE AAP
 2 REPS INVITED
TRIMDON STATION COMMUNITY ASSOCIATION
All Members
CITIZENS ADVICE BUREAU
Vacant – to be appointed at the next meeting.

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431. APOLOGIES FOR ABSENCE
Apologies for absence had been submitted on behalf of Councillors K Greogory, A Jackson, M Nicholls.

432. MINUTES OF THE LAST MEETING, a copy of which had been circulated to each Member, were approved.

433. POLICE MATTERS
The Police then gave an update on the crime statistics since their last report.  It was advised that anti social behaviour reports relating to Malvern Crescent seemed to have reduced although fencing proposals were still being pursued.  A local resident asked for advice on the use of photographic evidence and this was given.
RESOLVED that the information given be noted.       

434. PLANNING MATTERS
Proposed Two Storey Extension
At Blackthorn House, Thornely Road
For Mr P Finnegan

Proposed House
At Waycot, Wingate Raod
For Mr R Atwal

The Clerk advised that this application had been withdrawn.  RESOLVED that the information given, be noted.

Land to the Rear of Nattress Terrace
A progress report on enforcement action was circulated around the meeting.  RESOLVED that further progress be awaited.

The Clerk advised that a full list of all applications submitted in the County was now being received.  Any applications relating to Trimdon would be placed on the Agenda and Members were asked to contact the Clerk prior to the meeting if they required further details on an application.  RESOLVED that this course of action be followed.

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435. CORRESPONDENCE
Consideration was given to a list of correspondence received since the last meeting, a copy of which had been circulated to each Member.  
RESOLVED that:-
(i)a donation of £50.00 be made to National Play Scheme & a donation of £50.00 be made to the North East Air Ambulance
(ii)authority be given for the Clerk and Councillor Ferguson, if available, to attend the SLCC Meeting to be held on 9th June 2009 at Shotton Hall;
(iii)further enquiries be made into the cost of speed cameras, especially demountable/movable units;   
(ii)the remainder of the correspondence be received.

436. MEMBER’S INDIVIDUAL REPORTS
Roundabout on A181, Wheatley Hill
A Local Member commented that this roundabout had never ever been planted out and suggested that perhaps that the Parish Council could contribute to works as they had in the past.  Another Member advised that plans had already been made to remove the vandalized figure and to tidy the roundabout up.  RESOLVED that the information given, be noted.
Repairs to the “black path”
Progress on getting this repair carried out was requested.  A Local Member offered to assist in finding out who the path belonged to.  It was suggested that once the ownership was clarified perhaps the Parish Council could assist in the cost of repair works.  RESOLVED that information on ownership be awaited.
Gates/Barrier to the rear of Gatenby’s
Progress with getting this structure removed was requested.  It was suggested that the Parish Council place a notice of an intention to remove this structure and carry out this work.  RESOLVED that this course of action be followed.
Former Chapel - Dere Developments
It was asked if a request could be made to the developer to properly demolish what was left of this burnt out building.  RESOLVED that this request be made to Dere Developments.
Parking Area to the Rear of Nattress Terrace
Problems with illegal tipping were given.  A mound was beginning to develop which was creating a means of climbing into the play area over the fence.  It was asked that the ownership of this land be clarified to get it tidied up. RESOLVED that this be reported for enforcement action to DCC.
Cemetery
A local resident had commented on how well the cemetery was looking. 
Joint Policing Issues
The Local Member advised that she had taken this matter up with the Local MP Phil Wilson.  RESOLVED that progress be awaited.
New Unitary Authority 
A report was given on progress with bids being made to the Boundary Commission, and it had been suggested that the Parish Council boundaries would be aligned with the AAP’s.  RESOLVED that progress be awaited.

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County Councillor’s Report
The County Councillor’s apologies had been given but he had made a progress report for the meeting.  Work on the dropped kerbs had started.  Progress was being made with enforcement action at Station Road.  RESOLVED that the information given, be noted.

Chairmans’ Report
CCTV Recreation Area
It was reported that there were problems in sourcing the equipment to carry out this job.  Further prices were awaited.
Parklands
The fence had now been moved back and had made a big improvement to the area.
Planters
The planters had been put in place and the Chairman asked for a letter of thanks and appreciation to be sent to the operatives from DCC who had assisted with this work.  The Chairman asked for approval to arrange for the concrete planters in the recreation area to be removed as they looked unsightly and were unusable.  RESOLVED that this course of action be followed.
Various Works – Recreation Area
The steel cabins had now been removed.  Further measures to try and stop unauthorized access into the bowling green had been taken.
CAB Sessions
The sessions being disrupted because of Bank Holidays had been taken up with the CAB and details on a conversation with the Manger were given for Member’s information.

Grit bins had been received and were being stored and the handrail at the Post Office had been installed.

Dog Fouling Problems
Details were given of a particular problem with dog fouling and approval was requested for the Parish Council to fund the costs involved in re-aligning cameras in the Community Centre to try and capture information which may lead to a prosecution.  RESOLVED that approval be given to this expenditure.

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437. Resident’s Reports
Speed Humps – May/Wood Crescent
Progress was requested on the request made for traffic calming measures on this estate.  RESOLVED that the Clerk look into this matter and advise on progress.
Environmental Issues
A local resident asked for the following items to be reported:-
• Tarmac/road damaged at the entrance to Cinnamon Drive/Malvern Crescent;
• Concrete frontage to the Top Shop damaged
• Untidy state of the area to the front of the Fish Shop
• Removal of asbestos to the land behind the Garden Society, (land West of Beech Grove).
• Collection and removal of a tv set – having to pay for this service, especially an OAP.
RESOLVED that this matters be reported for action.  FURTHER RESOLVED that a letter of complaint be made at the charging for removal of items such as a tv, especially an OAP, with the comment that this would encourage more fly tipping.

438. CLERK’S REPORT
Consideration was given to the Clerk’s report covering the following items:-
Lack of Litter Bins
Metal Containers - Recreation Area
RESOLVED that endorsement of action taken, in consultation with the Chairman, in agreeing for John Tully to dispose of one of the cabins and take away the other, both of which were surplus to requirements, be given.
Footpath – Station House
Audit 2008/09
Village Appraisals
Area Action Partnerships
RESOLVED it be noted that the County Council has appointed the following unitary authority members to the AAP Board for our area:-
Cllrs Robinson, Blakey, Brooks, Plews, Wilson & Brown
FURTHER RESOLVED that the suggested constitution as circulated for the Local Councils Committee for this AAP Area be approved and consideration of which Councillor should be nominated to represent the Parish Council at future meetings be given at a future meeting.
Access to the toddlers play Area
RESOLVED that this offer be declined as suitable arrangements are already in place for the opening and closing of the play area.

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439. RESOLUTION TO EXCLUDE THE PRESS AND THE PUBLIC
IN VIEW OF THE CONFIDENTIAL NATURE OF THE FOLLOWING ITEMS TO BE DISCUSSED THE COMMITTEE PASSED THE FORMAL RESOLUTION TO EXCLUDE THE PRESS & PUBLIC FROM THE MEETING, PURSUANT TO THE PUBLIC BODIES (ADMISSIONS TO MEETINGS) ACT 1961 AND THE LOCAL GOVERNMENT (ACCESS TO INFORMATION), ACT 1985.

440. FINANCIAL MATTERS
(i)Accounts for Payment          
RESOLVED that the accounts as listed totalling £12,213.48 be passed for payment.
 
(ii)Bank Reconciliations – April 2009
Bank reconciliations were presented for April 2009.  RESOLVED that these be accepted.

(iii)Statement of Accounts 2008/09
The statement of accounts giving the summary of receipts and payments for the year ended 31st March 2009 was circulated to each Member.  RESOLVED that the statement be approved.

(iv)Annual Governance Statement
This document would be presented to the next meeting as soon as the Internal Audit had been completed. RESOLVED that this be awaited.


441. DATE & TIME OF THE NEXT MEETING
RESOLVED the date and time of the next meeting be Wednesday 10th June 2009 at 6.30pm.

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