THE MINUTES OF THE MEETING TRIMDON FOUNDRY PARISH COUNCIL HELD IN THE COMMUNITY CENTRE, TRIMDON ON WEDNESDAY 16th JUNE 2010

582. APOLOGIES FOR ABSENCE
583. MINUTES OF THE LAST MEETING
584. POLICE MATTERS
585. PLANNING MATTERS
586. CORRESPONDENCE
587. MEMBER’S INDIVIDUAL REPORTS
Chairman’s Progress Report
588. CLERK’S REPORT
589. RESOLUTION TO EXCLUDE THE PRESS AND THE PUBLIC
590. FINANCIAL MATTERS
591. DATE & TIME OF THE NEXT MEETING


PRESENT:- COUN J GRIGG (CHAIR)
Mesdames:- L Grigg & D Kelly
Messrs:- B D Ferguson, A Jackson & N Kell

582. APOLOGIES FOR ABSENCE
Apologies for absence had been submitted and were accepted on behalf of Councillors J France & M Nicholls.

583. MINUTES OF THE LAST MEETING, a copy of which had been circulated to each Member, were approved.
Matters Arising
Minute No 575 – Further information from the Boxing Club
The Clerk advised that she had received further details on this request for funding and she outlined the information for Member’s consideration.
RESOLVED that a donation of £100.00 be agreed.

584. POLICE MATTERS
The Police gave an update on the crime statistics since the last meeting.  There had been a positive reduction in crime figures.  The PACT priorities had been reflected in action with a positive impact.  The Community Speedwatch Scheme had been deployed and would continue over the next few weeks.  Scrap metal dealing was to be a priority with an operation being mounted. RESOLVED that the information given, be noted and the Officers be thanked for their attendance.

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585. PLANNING MATTERS
The Clerk advised receipt of details of the following:-
Proposal
Alterations to front & gable elevations (retrospective)
At: Top Shop
For: Mr R Atwal

Proposal
Provision of 3 no steel containers & 3 timber agricultural buildings
At: The Four Acre Field, Salters Lane
For: Mr S Knight

Amendment of application
Land East of Ashley House, mobile home – revised location plan
RESOLVED that the Parish Council’s objection stand for the mobile home and no further comments be made on the application details submitted.

Approval
Beaumont Nursery, Detached dormer bungalow and detached garage

Application Withdrawn
Detached houses land adjacent to 10 Windsor Street

RESOLVED that the information given, be noted.

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586. CORRESPONDENCE
Consideration was given to a list of correspondence received since the last meeting, a copy of which had been circulated to each Member.   The Clerk made reference to the Community Appraisal Document received, a copy of which had been circulated to each Member.  Members were disappointed with the document as no mention was made of Trimdon Station and Deaf Hill or the Deaf Hill Ward Regeneration Partnership although all through the document there was reference to “The Trimdon Villages”.
RESOLVED that Parish Council’s strongest concerns be expressed to the authors of this Appraisal and to the Chief Executive of Durham County Council that, whilst appreciating it was produced in February 2009 it had no relevance to the current situation which applied and to the lack of reference made to the existing partnerships and work being carried out in Trimdon Station and Deaf Hill.  FURTHER RESOLVED the contents of the remainder of the correspondence list, be noted.

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587. MEMBER’S INDIVIDUAL REPORTS
Allotment Working Party Visit
One of the Working Party reported on the evenings site visit.  It was suggested that Mr Raynor’s plot be divided in two and offered to Mr.# & Mr.#.  This course of action was agreed.  The issue of unlicensed cars being parked on sites was to be looked into further by the Clerk.  The Working Party also suggested a re valuation/rent review of all of the sites be carried out and for there to be clearly defined areas for all of the garages/garden sites.  RESOLVED that these matters be progressed.
Notice Board Area
It was reported that the landscape scheme at this location was a great success although it was noted that the noticeboard was not level and that a new rubbish bin needed ordering.  RESOLVED that a new rubbish bin be ordered and the matter of the noticeboard be taken up and resolved.
EDF Meeting
There was to be a meeting of the funding Group next week and the representative would advise on the discussions at the next meeting.
Easington Area Association of Parish & Town Councils
It was noted that at the AGM a nomination had been made to this Group.  It was suggested that this Parish may not be party to these discussions as it fell within a different AAP Area.  RESOLVED that the Clerk investigate this matter and advise the Local Member accordingly.
Smith Site
Progress with the installation of a height and width restriction barrier was given.  It was felt that a notice should be erected advising of the Parish Council’s intentions in this regard.  RESOLVED this course of action be agreed to and a notice be erected.
Bollards at the End of Luke/Rodwell Street
It was reported one of these bollards had been taken out and the whole tar macced over.  It was asked if this could be investigated as to who had taken this action as this, along with the speed humps, helped to restrict traffic speeds in this area.  RESOLVED that this course of action be followed and Members be advised of the outcome.
Unadopted Road to the Rear of Rodwell Street
During the site visit a local resident had approached the Group about the condition of the road, a matter which had been taken up previously on a number of occasions.  RESOLVED that this matter be looked into again via the Local County Councillor.

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Chairman’s Progress Report
The Chairman advised on the fencing at the memorial garden and the proposed barrier as well as the path for the bowling green.  He had asked DCC for a price for the removal of the concrete base remaining off the former cricket hut.  He was also going to get a price for this work from a further two contractors.  He reported that there were several deep pot holes at the cemetery turning circle which required urgent attention.  It was agreed that these be attended to immediately.  He reported that the former Matt Watcham site still looked untidy.  The footpaths along to the fish shop were damaged and had lots of pot holes in them.  He reported on the progress given on the yellow lines and the speed restrictions at May/Wood Crescent.  Details were given with shared access problems for the Community Centre.  RESOLVED that action be taken where appropriate.

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588. CLERK’S REPORT
The Clerk’s report, a copy of which had been circulated to each Member, was considered under the following headings:-
Burials
Toothill ABC Boxing Club
Deaf Hill Ward Regeneration Partnership
RESOLVED that a donation of £4,000 be made.
Former Matt Watchman Site
Bowling Green Pathway
RESOLVED that the price from J Collingwood of £1,987 to install this path be accepted.
Smith Site
RESOLVED that the action taken in ordering a barrier for this site at a cost of £1,278.68 +vat, be endorsed.
Former Memorial Garden – Landscaping Scheme
RESOLVED that the action taken in ordering a fence for this site at a cost of £809.18, be endorsed.  FURTHER RESOLVED that a key be provided for residents so that they could access the recreation area.  Consideration be given to the installation of five a side goalposts be considered further at a future meeting.
VAT Refund
Audit 2009/10
The Annual Audit return had been submitted by the required due date to BDO Stoy Hayward.
SLCC Membership 2010
RESOLVED approval be given for the Clerk to renew this membership at a cost of £135.00.
Insurance renewal June 2010
RESOLVED endorsement of the action taken by the Clerk in renewing the Parish Council’s Insurance cover with Zurich Municipal at a cost of £4,072.30, be given.
Home Housing – Play Area
The Clerk was very pleased to report a positive response from Home Housing a copy of which had been circulated to each Member.  Members confirmed they wanted to pursue this proposal for a play area at May/Wood Crescent.  RESOLVED for approval be given for the Clerk to begin negotiations on the Parish Council’s behalf to progress this matter.

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589. RESOLUTION TO EXCLUDE THE PRESS AND THE PUBLIC
IN VIEW OF THE CONFIDENTIAL NATURE OF THE FOLLOWING ITEMS TO BE DISCUSSED THE COMMITTEE PASSED THE FORMAL RESOLUTION TO EXCLUDE THE PRESS & PUBLIC FROM THE MEETING, PURSUANT TO THE PUBLIC BODIES (ADMISSIONS TO MEETINGS) ACT 1961 AND THE LOCAL GOVERNMENT (ACCESS TO INFORMATION), ACT 1985.

590. FINANCIAL MATTERS
(i) Accounts for Payment                  
RESOLVED that the accounts as listed totaling £47,277.36 be passed for payment.

(ii) Bank Reconciliation – May 2010
The bank reconciliation was presented for May 2010. 
RESOLVED that the bank reconciliation for May be accepted.

591. DATE & TIME OF THE NEXT MEETING
RESOLVED that the date and time of the next meeting be Wednesday 14th July 2010.

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